The entries on the Financials and Tax Returns table are created by the user. This menu option appears in the Tracking overview menu when a loan is in Approved status or any status after Approved.

Use this menu to track which entities should be providing yearly financial information, and the kind of financials they should be providing. These are based on your Authorization or Credit Write-up requirements.

To add a record, in a loan that is in Approved status (or a later status):

• Click on Tracking in the overview menu on the left
• Click on Financials & Tax returns in the submenu that appears.
• Click add to add an entity whose financials you need to collect.

• The Add Financial/Tax return pop up will appear. You can attach a tickler to this record by checking the attach tickler to this record box. If you choose to attach a tickler, you must enter a "next due date" in the respective field. Your site administrator must have assigned a default Financial tickler template for this to work, they can see instructions on how to do that here.
• Choose if you are creating a record for an Entity (company) or Contact. The next field will update based on if you selected Entity or Contact. You will be able to use the field to select from the entities or contact assigned to your loan. If you do not see them listed here, it means they have not been set up as an entity in the loan correctly.
• The Entity Name field is optional. Use it to include the entity name found on the documents if it does not match the name of the entity you have selected in the field above. For example, for a contact, they document may be a combined tax return with both themselves and their spouses’ names listed. Similarly, companies may have a “doing business as” name, fill that in here.
• Use the Type options to select the type of document you are expecting them to submit.
• The Statement Date field should indicate the period end date of the last statement received.
• You can note the date the field was received, reviewed and the date the file was sent to the senior lender. If you have not received the statements, you can leave this blank for now.
• The review section allows you to enter the period end date of the next statement due in the next due date. Please note: If you are attaching a tickler to this record, you must input a next due date.
• If an extension has been granted, you can note the new due date in the Extension Due Date field.
• The Advance Statement Date button can be used to quickly increment the statement date, and next due date fields. We will cover this button a little later in the article.
• Add any comments you wish.
• Click save.

This will create the record in the table, you will be able to see at a glance what documents you expect to receive from which entity, and when you should be receiving them.

When you receive the document:

• Click the Entity Name to access the record.

• The edit pop up will appear, enter the date you received the document, reviewed it and if applicable the date you sent it to the senior lender.

• Now that you have received your document, you can use the Advance Statement Date to increment the Next Due date by one year. It will also update the statement date field to reflect the period end of the statement you have just received. Now the record is set up to display information for next years documents. You can update the dates as needed.

• Click Save.

Note: This page only tracks the most current document received. It does not provide you with a historical record.

To delete an entry:

• Click the X icon next to the entry you want to delete. 

• A confirmation pop up will appear. Click Delete to confirm you want to delete the record.

• The pop up will disappear and the record will be deleted from the table.